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Microsoft Outlook
You can access mailboxes using Microsoft Outlook 2003
Step 1: Open Outlook 2003, click Tools in the top menu, then click E-mail Accounts.
Step 2: Select Add a new e-mail account, then click the Next button.
Step 3: Select POP3 from the list of available server types, then click Next.
Step 4: Enter your name in the Your Name text-box and your email address in the E-mail Address text-box.
Step 5: Enter your full email address in the User Name text-box and your mailbox password in the Password text-box.
Step 6: In the Incoming mail server (POP3) text-box, enter your POP3 mailserver - e.g. mail.yourdomain.co.uk
Follow your ISP's instructions for setting up their SMTP server.
Step 7: Click the Test Account Settings button and correct any errors that it identifies.
Note: Outlook's Test Account Settings procedure occasionally fails even if the account settings are correct. If it repeatedly fails and you are certain that the account settings are correct, skip to step 8, then test your setup by sending an email to yourself.
Step 8: When the test gives you the message Congratulations! All tests completed successfully, click the Next button, then click the Finish button.
Step 1: Open Outlook 2007, click Tools in the top menu, then click Account Settings.
Step 2: Select the E-mail tab and click New.
Step 3: Select POP3 from the list of available server types, then click Next.
Step 4: Select Manually configure server settings of additional server types and click Next
Step 5: Select Internet E-mail and click next.
Step 6: Enter your name in the Your Name text-box and your email address in the E-mail Address text-box
Step 7: Enter and confirm your mailbox password in the Password text-box, then select Remember password.
Step 8: In the Incoming mail server (POP3) text-box, enter your POP3 mailserver - e.g. mail.yourdomain.co.uk
Contact your ISP for your SMTP details and enter them in the Outgoing mail (SMTP) server text box.
Step 13: Click the Test Account Settings button and correct any errors that it identifies.
Note: Outlook's Test Account Settings procedure occasionally fails even if the account settings are correct. If it repeatedly fails and you are certain that the account settings are correct, skip to step 12, then test your setup by sending an email to yourself.
Step 13: When the test gives you the message Congratulations! All tests completed successfully, click the Next button, then click the Finish button.
When you run our automatic Outlook configuration file, it creates a new Outlook profile.
If this is the first time you've used Outlook on this computer, that won't cause any problems. However, if you've already been using Outlook, it may appear that your previous email and settings have disappeared.
Your email and settings are safe, but they are in a different profile.
You can access Advanced mailboxes using Microsoft Outlook 2003.
Step 1: Open Outlook 2003, click Tools in the top menu, then click E-mail Accounts.
Step 2: Select Add a new e-mail account, then click the Next button.
Step 3: Select POP3 from the list of available server types, then click Next.
Step 4: Enter your name in the Your Name text-box and your email address in the E-mail Address text-box.
Step 5: Enter your full email address in the User Name text-box and your mailbox password in the Password text-box.
Step 6: In the Incoming mail server (POP3) text-box, enter your POP3 mailserver - e.g. mail.yourdomain.co.uk
Step 7: In the Outgoing mail server (SMTP) text-box, enter smtp.yourdomain.co.uk
Step 8: Click the More Settings button.
Step 9: Click the Outgoing Server tab.
Step 10: Select My outgoing server (SMTP) requires authentication, ensure Use same settings as my incoming mail server is selected, then click the OK button.
Step 11: Click the Test Account Settings button and correct any errors that it identifies.
Note: Outlook's Test Account Settings procedure occasionally fails even if the account settings are correct. If it repeatedly fails and you are certain that the account settings are correct, skip to step 12, then test your setup by sending an email to yourself.
Step 12: When the test gives you the message Congratulations! All tests completed successfully, click the Next button, then click the Finish button.
Step 1: Open Outlook 2007, click Tools in the top menu, then click Account Settings.
Step 2: Select the E-mail tab and click New.
Step 3: Select POP3 from the list of available server types, then click Next.
Step 4: Select Manually configure server settings of additional server types and click Next
Step 5: Select Internet E-mail and click next.
Step 6: Enter your name in the Your Name text-box and your email address in the E-mail Address text-box
Step 7: Enter and confirm your mailbox password in the Password text-box, then select Remember password.
Step 8: In the Incoming mail server (POP3) text-box, enter your POP3 mailserver - e.g. mail.yourdomain.co.uk
Step 9: In the Outgoing mail server (SMTP) text-box, enter smtp.yourdomain.co.uk
Step 10: Click on More Settings
Step 11: Click the Outgoing Server tab and tick My outgoing server (SMTP) requires authentication and Use same settings as my incoming mail server.
Step 12: Click OK
Step 13: Click the Test Account Settings button and correct any errors that it identifies.
Note: Outlook's Test Account Settings procedure occasionally fails even if the account settings are correct. If it repeatedly fails and you are certain that the account settings are correct, skip to step 12, then test your setup by sending an email to yourself.
Step 13: When the test gives you the message Congratulations! All tests completed successfully, click the Next button, then click the Finish button.
SMTP authentication allows your ISP to check that only legitimate customers send email through their outgoing mail servers. This allows your ISP to control spam and viruses sent through their outgoing mail servers and to protect your email service.
To set up email authentication please follow the steps below:
Step 1: From the Outlook menu bar select Tools/E-Mail Accounts.
Step 2: Select View or change existing e-mail account and press Next.
Step 3: Select the email account you wish to amend and press Change.
Step 4: Press More settings and select Outgoing server tab.
Step 5: Click the My outgoing server (SMTP) requires authentication box as shown and select Log on using.
Step 6: Enter the username and password supplied to you by your ISP, for example youname@btinternet.com.
Step 7: Press OK to complete the process.
To set up Outlook to delete your emails from the server once they have arrived at your local computer follow the steps below.
Step 1: From the Outlook menu bar select Tools/E-Mail Accounts.
Step 2: Select View or change existing e-mail account and press Next.
Step 3: Select the email account you wish to amend and press Change.
Step 4: Press More settings and select Advanced tab.
Step 5: Under the Delivery heading untick Leave a copy of message on the server. Ok this window.
Step 6: Click next and finish on the previous window to save the change.
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